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Collaboration Tools (Screen sharing, etc.)

Table of Contents:

In the VoicePing meeting rooms, information can be shared just like a real boardroom.

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Collaboration tools can be used in both the meeting room and on the floor.

Share Screen

  1. Click on “Share Screen” in the toolbar at the bottom of the screen
  2. Choose to either share your entire desktop screen or a specific window
  3. Start sharing by clicking “Share”
Screen sharing

Draw on Screen That is Being Shared

On the part of the screen which is being shared, users can enter text or draw in real time from the options displayed at the left corner of the displayed screen.

  1. Click on “Share Screen” in the toolbar at the bottom of the screen
  2. Choose to either share your entire desktop screen or a specific window
  3. Start sharing by clicking “Share”
  4. Click on the pen icon at the upper left corner of the screen that is being shared
  5. Draw
Drawing on the screen that is being shared

Draw on Entire Screen While Screen Sharing

The function showed above allows users to draw on the part of the screen that is being shared.

However, the function introduced below, allows users to draw on the entire screen of the person who is sharing their screen.

This allows all users to see what is being drawn.

  1. Click on “Share Screen” in the toolbar at the bottom of the screen
  2. Choose to either share your entire desktop screen or a specific window
  3. Start sharing by clicking “Share”
  4. Make sure that the pen icon next to “Stop Sharing” is red, not white (the drawing will not show if the pen icon is white)
  5. Draw
Drawing on the screen while screen sharing

Share Screen with Just One Click

  1. Place cursor over avatars
  2. Click on the second icon from the right in the box with avatars
Sharing screen with just one click

Remote Control

  1. Have the person you want remote control over, share their screen
  2. Click on “Request remote control” at the upper right corner of the screen being shared
  3. Click on “Request”

When you want to end remote controlling, click on “Stop Remote Control”

Remotely controlling other screens

Text Editor

  1. Click on “More” in the toolbar at the bottom of the screen
  2. Click on “Text Editor”
  3. Sharing begins as the text editor appears on the screen
  4. Write in the text editor
Using the text editor

※ The text editor allows for multiple people to edit simultaenously. The name of members editing appears next to the text so everyone can see who is typing.

※ From the toolbar at the top of the text editor, the color and font size of text can be changed, lists can be made, etc.

 Toolbar at the top of the text editor
Toolbar at the top of the text editor

Whiteboard

  1. Click on “Whiteboard” in the toolbar at the bottom of the screen
  2. Sharing begins as the whiteboard appears on the screen
  3. Draw and write on the whiteboard
Using the whiteboard

※ Like the text editor, the whiteboard allows for multiple people to draw at the same time.

※ Text and pens can be selected from the toolbar at the top of the whiteboard.

Sharing YouTube Videos

  1. Click on “YouTube” in the toolbar at the bottom of the screen
  2. Insert the link of the YouTube video you would like to share
  3. Play the video
Sharing YouTube videos

Simultaneous Sharing

All of the collaboration tools shared above can be used in the meeting room at the same time.

For example, you can share your screen while taking notes in the text editor.

Simultaneous sharing

Inquiries

If you have any questions or concerns, please contact us at support@voice-ping.com.

@October 26, 2022 Updated by VoicePing inc.