Now that we have experienced the COVID-19, remote work has become a new normal in many companies and organizations worldwide. Meanwhile, there are voices that the introduction of remote work has negatively influenced the productivity of companies, thus many are thinking of reverting to real-office work after the pandemic. Clearly, it is high time the productivity of remote work should be enhanced. Therefore, we relaeased a brand-new virtual office VoicePing 2.0 that is carefully designed to enhace the productivity of remote teams.
Here, we introduce main 8 features of VoicePing 2.0.
- 1. Visualization of Team's Activities
- 2. Calling Out and "Invite to get closer" function
- 3. Picture-in-Picture (PIP) Notification Function
- 4. Productivity Management
- 5. Collaboration with Togetherness
- 6. Automated Meeting Minutes
- 7. Real-time Translation (Japanese / English / Chinese)
- 8. Light Meeting
- Customer Support
1. Visualization of Team's Activities
In the VoicePing 2.0, teamwork with strong togetherness will be achieved through its features visualizing the team's activity status. There are big workspaces for big units such as companies or corporations and floors for smaller units such as divisions and projects. It's always possible to know who is on which floor. You can easily grasp the status of other members just by looking at their avatars that tell you whether it's okay to talk to them. Also, you can check what apps other members are currently using (privacy protected) or if they are on meetings in real-time. All of these enable natural conversations and promote communications among teammates. Managers can always grasp the activity status of the entire team and give directions & orders as in a real office, contributing to a stronger and more effective team.
2. Calling Out and "Invite to get closer" function
VoicePing 2.0 enables natural water-cooler conversations in virtual space since you can always know the right timing. By moving your avatar to other members' avatars and requesting ‘Audio On' or ‘Unmute', you can immediately start a conversation as soon as they accept it. You won't hear any unwanted voices unless the avatars get close to each other in a certain range. In addition, there is a "Invite to get closer" function that allows you to call a teammate without having to find his/her avatar on a map. You can call anyone whose status is ‘available' by just clicking the ‘Invite to get closer' button that comes up when you get your mouse cursor closer to the name of the member whom you want to talk to. When he/she accepts your invitation, his/her avatar will show up nearby in an instant so that you can start a conversation immediately. Thanks to these functions, there is a fat chances that your calling would be rejected/ignored since you already confirmed your teammate's status as in a real life situation. Also, it makes it easier to gather around or hold a private meeting with limited members whenever you want.
3. Picture-in-Picture (PIP) Notification Function
In the VoicePing 2.0, you can tell who called you through the PIP notification that pops up on your PC screen. Members who receive the calls will not miss this notification because it shows up on the screen regardless of what kind of app you are using. But the notification would not show up should you have a schedule on your Google Calendar (integration needed). Likewise, when your app status is set as ‘busy' or your PC in a sleep mode, no distracting notifications would be allowed when you need to focus on your work.
4. Productivity Management
In the VoicePing 2.0, you can check members' activity logs for both short and long spans and thus enhance the team's productivity effectively. Members can share what they are currently working on by writing their current tasks to a prepared box. Also, the time tracker in the VoicePing 2.0 allows you to get the members' activity log that includes their working times. By making use of this log in 1 on 1 meetings, managers can precisely manage each member's productivity. The time tracker that shows how much time members used on the task also increases the members' awareness of productivity, hence enhancing the productivity of the entire team.
5. Collaboration with Togetherness
In the VoicePing 2.0, you can check members' activity logs for both short and long spans and thus enhance the team's productivity effectively. Members can share what they are currently working on by writing their current tasks to a prepared box. Also, the time tracker in the VoicePing 2.0 allows you to get the members' activity log that includes their working times. By making use of this log in 1 on 1 meetings, managers can precisely manage each member's productivity. The time tracker that shows how much time members used on the task also increases the members' awareness of productivity, hence enhancing the productivity of the entire team.
6. Automated Meeting Minutes
In the VoicePing 2.0, it is possible to automatically create meeting minutes with high accuracy thanks to the Speech To Text(STT) function. We are realizing high accuracy of voice recognition by sending only uttered part of the voice data from each user to the voice recognition server, so there is no need to isolate who the speaker is unlike other STT services. By using this, it is much easier for members who didn't participate or came late in the meeting to catch up the details of the meeting without any human effort to make records. Also, the transcribed texts would be displayed on the chat column in real time, so even if there is a part that you missed, you can immediately catch up without stopping the meeting. And all the transcribed data will be encrypted for security. Plus, by integrating with Slack, all the texts can be shared directly to any Slack channel you select.
7. Real-time Translation (Japanese / English / Chinese)
VoicePing 2.0 is equipped with the function that can automatically translate the transcribed text and display it in real time. It makes it possible to share the meeting contents with foreigners as well as promoting communication without a translator.
8. Light Meeting
VoicePing 2.0 allows you to have a conversation with other members without even opening the app. If you close the app during a conversation, a picture-in-picture based compact UI would be displayed on the screen. Also, it is possible to talk while looking at each other's face by simply turning on the camera. And since the microphone can be turned on/off instantly, it is possible not to interrupt your teammates even when you are in a noisy place. Using this, you can be connected to your teammates while concentrating on your task and start a conversation anytime, which renders a feeling of togetherness.
Customer Support
If you have any questions, please contact support@voice-ping.com.
@December 12, 2021 written by VoicePing
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