This guide introduces how to set up webinars using webinar tools such as Zoom while providing VoicePing translation services.

Methods for Accurate Transcription and Translation Using Equipment

(Not required for web events/webinars conducted in front of a PC where speakers talk directly into the microphone)

VoicePing is commonly used in web meetings and can perform high-precision transcription and translation even with PC microphones. However, during events, accuracy may deteriorate due to noise and howling effects. Therefore, we recommend using an audio interface.

The most common setup is as follows:

For translation broadcasting, by using a mixer to route audio to the PC, it is possible to perform high-precision transcription and translation by eliminating noise at the input stage. Additionally, you can insert an audio interface between the mixer and microphone to make various additional settings. You may also increase the number of microphones and PCs according to the number of speakers and languages. It is also possible to operate with separate mixers.

Below is a list of equipment that has been actually used in past events and confirmed to work: *Please note that we do not provide this equipment. *While VoicePing can perform noise canceling within the software, routing audio directly from microphones through mixers enables more accurate transcription.

Equipment List:

When Distributing Subtitles via QR Code/URL

Preparation

1. On the webinar host side, install VoicePing, move to Virtual Office mode, and create a meeting room.
2. After creating the meeting room, enable the Listener Web App from the meeting room settings. When you enable the Listener Web App, you can obtain a QR code/URL that webinar participants can join. Also, please confirm that the "Enable Listener Microphone" option is turned off.

Important Notes:

1. Please confirm that VoicePing's Virtual Office mode is enabled
2. If using from a web browser instead of the desktop app, please check whether you have the status to use Virtual Office mode from the web
3. The QR code/URL obtained here is fixed, so it can be used for advance notifications
4. Regarding the "Enable Listener Microphone" option, this can be changed during the event. When turned on to accept questions, it becomes possible to translate questioners' questions as well.

Practice/Live Event

1. Distribute the listener mode QR code or URL to customers and encourage participation.
2. Invite webinar speakers to the meeting room created during preparation as VoicePing regular users or web guests.
3. Speakers should confirm whether they have set their spoken language as the recognition language. This can be set from the top bar of the chat box that appears by selecting chat from the control bar at the bottom of the screen. When speakers participate from separate devices as VoicePing regular users or web guests, translation is possible even when conversations in different languages occur simultaneously.
4. Unmute within VoicePing and start speaking to begin actual transcription and translation.

When Integrating Translation Subtitles into Screen Composition with OBS for YouTube or Zoom Broadcasting

Preparation

1. On the webinar host side, move to VoicePing's Virtual Office mode and prepare a meeting room.
2. Enter the created meeting room, unmute the microphone, select chat from the control bar at the bottom of the screen, and press the full-screen display icon from the top bar of the chat box that appears.
3. When you start speaking, subtitles will be displayed. You can also change the target translation language from the top right of the screen. After displaying subtitles, consider how to integrate them into your screen composition with OBS.

Important Notes:

1. Please confirm that VoicePing's Virtual Office mode is enabled
2. If using from a web browser instead of the desktop app, please check whether you have the status to use Virtual Office mode from the web

Practice/Live Event

1. Invite webinar speakers to the meeting room created during preparation as VoicePing regular users or web guests. When there are multiple speakers, basically all speakers should participate from separate devices.
2. Speakers should confirm whether they have set their spoken language as the recognition language. When speakers participate from separate devices as VoicePing regular users or web guests, translation is possible even when conversations in different languages occur simultaneously.
3. Unmute within VoicePing and start speaking to begin actual transcription and translation.