Outline

When holding a face-to-face business meeting, you can use the transcription function of the VoicePing app and view the presentation content on a monitor screen.

Before starting a meeting, you need to create a virtual office workspace, set up transcription features, and adjust text boxes.

If foreign people are participating in the meeting, we recommend using the voice translation function.

To create a VoicePing account, create a new workspace from "Try Free Version" on the VoicePing top page . When membership registration is completed, the VoicePing app will be automatically downloaded to your PC. Install the app and start using the app.

If you want to use VoicePing's conference function when holding a face-to-face meeting, please create a conference room .

If a person participating in the meeting would like to use the translation function ( voice translation / text translation ), please set the languages that can be translated and select the translation language.

Please set the languages that can be translated in advance from "Workspace Language Options".

You can select the speaking and display language from the chat box in the meeting room, as shown below. If you only want to use the transcription function, please select automatic recognition or the same language as the spoken language.

We recommend making the text box full screen and increasing the font size so that you can see the transcript on the monitor during the meeting.

If participants in a face-to-face meeting wish to view voice translations on their own mobile devices, please enable the Listener Web App. By sharing the QR code , you can participate in listener mode from your smartphone.

Please "enable the listener web app" from the conference room settings and download the QR code or issue the URL.

Enable listener microphone allows meeting participants to talk and use their mobile device as a translator.

When holding an online meeting, you can participate as a "guest" in addition to VoicePing workspace members.

Guests do not have VoicePing accounts, so they must receive the meeting URL from a member.

If foreign people are participating in a virtual conference, we recommend using the voice translation function and text translation function.

Organizers of online business meetings must first create a VoicePing account and launch a virtual workspace. If you have team members, invite them to the workspace floor you created.

To create a VoicePing account, create a new workspace from "Try Free Version" on the VoicePing top page . When membership registration is completed, the VoicePing app will be automatically downloaded to your PC. Install the app and start using the app.

After creating a workspace, create a floor to assign members to. You can add it by clicking the "+" button on the top right of the top floor unit in the name bar on the left.

Please create a conference room.

There are three ways to invite people in your company to your VoicePing workspace.

If a person participating in the meeting wants to use the translation function ( voice translation / text translation ), they must set the languages that can be translated in advance from "Workspace Language Options".

Find people in your company or workspace from the sidebar and invite them to your meeting room.

People outside your company must join the meeting as "guests" unless they are a member of VoicePing . You can copy the link from the toolbar or from within the meeting room.

You can have meeting participants receive a join notification when they enter the conference room. Please note that if you enable this feature, participants will not be able to enter the room until you approve their request to join.

Non-VoicePing users enter the virtual office from a web browser as a guest, so they may encounter browser problems. If we are unable to respond directly, please send us the page below. 👇

🔧troubleshooting

If you would like to join the meeting using the mobile app, please see the page below.

📱mobile app

When using the translation function ( voice translation / text translation ), please select the speaking language and display language from the chat box. If you select the same language, you can only use the transcription function.

One of the VoicePing translation functions, the "voice translation function", is a function that allows utterances to be transcribed in real time and simultaneously translated into one of the set translatable languages.

Please see the page below for details. 👇

voice translation

If you enable the "Text Translation Function", one of the VoicePing translation functions, texts sent by other users will be translated into the selected language.

Please see the page below for details. 👇

text translation

After the meeting, you can view the minutes on your browser.

Additionally, if you have Transcript AI (Beta) enabled, you can view the AI-summarized meeting minutes.

If you want to share your recorded meetings , take advantage of the custom object feature. Please create the object as a URL of the content or as a file after downloading.

If you have any questions or concerns, we will respond quickly through text chat support. Also, if you have any problems using it, please use this contact method.

🎗️Customer support/inquiries

@Last Saturday updated by VoicePing Co., Ltd.