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Inviting Members & Two-Factor Authentication

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※ Only workspace owners and managers can invite members.

※ Members invited via email or URL should follow the link provided to register and then install the app.

※ There are 3 ways to invite new members to the VoicePing workspace. Please choose the appropriate method based on your needs.

1. Invitation Methods

1. Invite to Workspace

Use this method if you want to assign members to specific projects or groups and determine access permissions at the time of invitation.

  • By using the above methods, you can pre-assign members to specific projects or groups to manage tasks and track attendance.
  • If you create multiple floors using these methods, you can invite new members to specific floors only.
  • When you turn on "Enable Web App" during the invitation, the member will also be able to use VoicePing through their browser.

2. Invite by URL

Initially, grant access to the entire workspace, and later decide on members' permissions and group management.

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URLs have a validity period of up to 30 days.
  1. Click "Invite Teammates"
  2. Click "Invite by URL"
  3. Set the expiration date and generate the link
  4. Copy the link and share it with the members you want to invite

3. User creation

This method allows you to issue a temporary password so new members can log in immediately (bulk creation via CSV is also possible).

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  1. Click "Invite Teammates"
  2. Click "User creation"
  3. Enter the name and email address of the member you want to invite
  4. The following information will be sent to the workspace manager's email. Please communicate the email address and temporary password to the invited member.
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By downloading the CSV template, entering the names and email addresses, and saving the file, you can create up to 50 accounts simultaneously by uploading the file.

2. Enabling Two-Factor Authentication

By enabling two-factor authentication via email in [Settings] > [Workspace], you can enhance the security of new user invitations.

  • When two-factor authentication is enabled in the workspace and a member receives an invitation email, they will need to authenticate via email during registration. Therefore, new members can only register using the invited email address and cannot use any other email address.
  • Exceptionally, users who join the workspace using their Apple or Google account do not need to pass two-factor authentication.

Inquiries

If you have any questions or concerns, contact us through text chat support.

🎗️Customer Support・Inquiries

@August 27, 2024 Updated by VoicePing Inc.