Large-Scale Global Event/Seminar

This manual is aimed at users who want to conduct large-scale, global events and seminars. VoicePing's voice translation feature allows you to translate your presentation content into multiple languages in real-time. Viewers can watch and listen to live captions on their monitors or on their own mobile devices.


Create a VoicePing Account

In order to create an account, you will need to download the VoicePing app. From the VoicePing website, click on "START FREE PLAN" at the top of the page.

After completing the registration, the VoicePing application will be automatically downloaded to your PC. Install the application, and move on to the next step!

Create a VoicePing Account

Set Up Workspace and Conference Room

After creating your account, set up a new workspace and create a meeting room for your large-scale international event.

Create a Conference Room

Voice Translation Function

VoicePing's voice translation function transcribes what people say in real time, and translates it into the language of your choice. To use this feature, you need to set up the translatable languages in your workspace beforehand and enable the transcription function.

Set Translatable Languages

The voice translation function transcribes what people say in real time, and translates it into the language of your choice. To use this feature, you will need to set up the translatable languages in advance from [Preferences] > [Speech to text].

Set Translatable Languages

Select Translation Language

Select the language spoken by the presenter from the microphone icon and choose the translated language from the icon next to it.

*If you already know your audience, use more than one computer and display different translated languages on multiple monitors during the event!

External Display

Since the VoicePing chat box can be made full screen, we recommend displaying it on an external display such as a monitor so that viewers can see the presentation content in real-time.

Adjust Text Box

We recommend making the text box full-screen and enlarging the font size so that everyone can see the transcript on the monitor during the seminar.

Adjust Text Box

Voice Translation QR Code

If your event has a limited number of monitors, the audience (listeners) can scan the listener’s QR code from their mobile devices and select their preferred translation language.

Listener’s QR Code & URL

Please "Enable Listener Web App" from the meeting room settings and download the QR code or copy the URL to share with the audience.

Listener QR Code/URL

Reading Out the Translated Content

Enable text-to-speech to translate what the event host is saying in real-time so listeners can hear the content in their preferred language. You can also adjust the speed of the audio for this feature.

*We recommend that the audience use earphones when using this feature.

Reading Out the Translated Content
Reading Out the Translated Content


Conversation from Listener Mode

If you enable the listener's microphone, the audience can also talk to the event hosts like this.

Conversation from listener mode

VoicePing Mobile App

In addition to participating through a web browser, you can also use the VoicePing mobile app.

Please see the page below for details. 👇

Mobile App

Send Meeting URL to Online Participants

Those who are not VoicePing members and do not have an account can join the workspace as guests. If you are inviting guests, please send the meeting URL to them.

There are 3 different ways to copy the meeting link.

Send Meeting URL to Online Participants

Issues with Guest’s Mic and Camera

If your guests have issues with their mic and/or camera when entering via browser, send them the page below.



If you have any questions or concerns, contact us through text chat support.

@January 30, 2024 Updated by VoicePing Inc.