Outline

For using a virtual office, you need some works; Create a New Workspace, App Download, Create Floor, and Invite Members.

To use VoicePing's virtual office, please create a new workspace from "Try Free Version" on the top page of VoicePing. After completing the registration, the VoicePing application will be automatically downloaded to your PC. Install the application and start using it!

After creating the workspace, create the floor to which you want to assign members. You can add a floor unit by clicking on the "+" button in the upper right corner of the topmost floor unit in the name bar on the left.

There are three ways to invite people in your company to a VoicePing workspace.

Web conferencing is becoming the standard when it comes to teleworking communication, but there are many cases where communication has decreased due to troublesome schedule coordination and other reasons. To solve this problem, VoicePing Virtual Office has a "voice call" function that allows you to talk to your team easily.

If the other member is able to speak, please use the "Call out" function. You can talk to them within a set range on the virtual office floor. If you want to talk to all the members on the floor, please use the "Broadcast Function” instead of this function.

In addition to the "call" function, a chat box is also provided as a tool to talk with other people . You can also communicate with people from other countries using the text chat's "text translation" function.

You can use "custom objects" as an internal communication tool like a bulletin board .

You can freely customize the floor using VoicePing's "custom layout function" .

There are three types of conference rooms in the VoicePing virtual office:

general, private, and regular meetings.

In the video below, we are creating a general conference room .

By default, anyone can freely enter and exit the meeting room. Setting a conference room as a private meeting room prevents uninvited members from entering the room.

Please see the page below for details. 👇

In a conference room for regular meetings, if you set the participants and time in advance, you can automatically call the participants when the meeting time arrives.

Please see the page below for details. 👇

If a person participating in a remote meeting wants to use the translation function ( voice translation / text translation ), they must set the languages that can be translated in advance from "Workspace Language Options".

One of the VoicePing translation functions, the "voice translation function", is a function that allows utterances to be transcribed in real time and simultaneously translated into one of the set translatable languages.

Please see the page below for details. 👇

voice translation

If you enable the "Text Translation Function", one of the VoicePing translation functions, texts sent by other users will be translated into the selected language.

Please see the page below for details. 👇

text translation

Search for members to join the meeting from the sidebar and invite them to the meeting room.

If you have a large number of participants, you can also share the meeting URL via text chat or as a custom object . (URL is generally used when inviting guests)

You can have meeting participants receive a join notification when they enter the conference room.

Please note that if you enable this feature, participants will not be able to enter the room until you approve their request to join.

After the meeting, you can view the minutes on your browser.

Additionally, if you have Transcript AI (Beta) enabled, you can view the AI-summarized meeting minutes.

VoicePing Virtual Office has many features to improve your team's productivity, such as time tracking, screenshots, work/online logs, etc.

Managers can view members' work logs and online logs.

The work log records information input by members from the work timer and working hours.

The online log records the time members spent in the virtual office and their status changes during their stay.

The Work Log feature allows managers to see how much time their member groups are spending on each project or task.

In order to use the "Work Log" function, you need to create projects and assign members to each project. You must also enable the time tracking feature .

The time tracking function records which team member worked on which project, what kind of work they did, and how much time they spent on it. If you enable the screenshot function at the same time , a screenshot of the member's desktop screen will be automatically saved every 10 minutes and recorded as a work log.

The "Online Log" feature allows managers to see how long members spend in the virtual office and their status changes during their stay.

It is divided into "Weekly Report" and "Daily Online Log" .

You can also download online logs for each member as shown below.

You can set how many minutes of inactivity the status will be changed to Away.

In addition to checking work logs and online logs, managers can also see members' "apps in use" from the sidebar.

Virtual office managers can view invoices issued by members.

“Invoice” page for managers👇

Select one of the projects assigned by your manager, enter your work details, and click the enter key or the timer play button.

The time tracking feature automatically records work logs, making it easy to create invoices.

Regarding issuing invoices for outsourced members👇

Time tracking and invoicing for outsourced members

If you have any questions or concerns, we will respond quickly through text chat support. Also, if you have any problems using it, please use this contact method.

🎗️Customer support/inquiries

@ Last Thursday updated by VoicePing Co., Ltd.